Is this template legal advice?

No. Towing, notice and signage rules differ by state and city. Have your lawyer or your local apartment association check the rules before residents sign them.

Where do the default numbers come from?

They are what XP Flex starts a new apartment location with: guest passes up to 72 hours, 3 guests per unit, and 3 strikes in 180 days before a 30-day suspension. Change any of them.

Why count strikes over a window of days?

So one bad week two years ago doesn't follow a resident forever. A strike drops off once it is older than the window.

Can XP Flex enforce these rules for me?

Flex keeps the record: guest passes tied to a plate and an end time, reports with a photo and plate, and each resident's warnings, citations and suspensions on the same steps as this template. Flex does not tow; your towing company does.

What should a parking violation warning notice say?

The plate, where and when the car was parked, which rule it broke, which time this is, and what happens next. Give the resident a way to dispute it. The notice above fills all of that in from your own strike steps.

What does XP Flex cost?

Starting is free and needs no card.

Apartment parking rules template.

Fill in your guest pass limits, how many strikes a resident gets and how long a suspension lasts. The rules below rewrite themselves as you type. Copy them into your lease addendum or resident handbook.

[Community name]: parking rules

1. Who may park
Only registered residents and guests with a valid pass may park here. Register every vehicle you park on the property with the office, with its plate. Tell the office when you change vehicles.

2. Assigned and open spaces
If you have an assigned space, park only there. Open spaces are first come, first served. Do not park in a space assigned to someone else, even for a few minutes.

3. Guests
Guests park only in guest spaces and only with a valid guest pass for their plate. A guest pass lasts up to 72 hours. Each unit may have up to 3 guests parked at once. Guests who stay longer must be registered with the office.

4. Never park here
Fire lanes, accessible spaces without a valid placard, and anywhere that blocks a driveway, gate, dumpster, mailbox or another car. Parking in any of these goes straight to a suspension (rule 6).

5. Vehicles
Vehicles must be operable and currently registered. No repairs, oil changes or car washing on the property. No storing boats, trailers or RVs unless the office approves it in writing.

6. What happens if a rule is broken
Counted over the last 180 days:
- First time: a written warning.
- Second time: a citation on your record.
- Third time: parking suspended for 30 days, guest passes included.
- Fourth time: a written tow warning.
- After that: the vehicle may be towed at the owner's expense.

7. Towing
Towing is done by [towing company, phone]. Call them to find a towed vehicle.

8. Reporting a problem
If someone is in your space or breaking these rules, report it to the office with a photo and the plate. Do not block the car in or leave notes on it.

9. Changes
The office may change these rules with written notice to residents.

Parking violation warning notice

When a rule is broken, fill in the car and which time this is. The notice picks the step from the strikes above: a warning, a citation, a suspension or a tow warning.

[Community name]: WRITTEN WARNING

Plate: [plate]
Where: [space or area]
When: [date and time]
Violation: Other parking violation
This is violation 1 in the last 180 days.

This is a warning only. Another violation in the next 180 days means a citation.

Our parking rules are in your lease addendum and at the office. If you think this notice is wrong, contact the office within 7 days with your plate and this notice.

[Community name] management

Rules only work if you can check them

“Guests need a pass” means nothing if nobody can tell whose car is in the guest space. With XP Flex, every guest pass is tied to a plate and an end time, plate check tells you in a second whether a car belongs, and a resident can report a car with a photo. Each report lands on the resident's record on the same steps as rule 6. Want to know what parking complaints cost you today? Try the lot leak calculator.

Questions

Is this template legal advice?: No. Towing, notice and signage rules differ by state and city. Have your lawyer or your local apartment association check the rules before residents sign them.
Where do the default numbers come from?: They are what XP Flex starts a new apartment location with: guest passes up to 72 hours, 3 guests per unit, and 3 strikes in 180 days before a 30-day suspension. Change any of them.
Why count strikes over a window of days?: So one bad week two years ago doesn't follow a resident forever. A strike drops off once it is older than the window.
Can XP Flex enforce these rules for me?: Flex keeps the record: guest passes tied to a plate and an end time, reports with a photo and plate, and each resident's warnings, citations and suspensions on the same steps as this template. Flex does not tow; your towing company does.
What should a parking violation warning notice say?: The plate, where and when the car was parked, which rule it broke, which time this is, and what happens next. Give the resident a way to dispute it. The notice above fills all of that in from your own strike steps.
What does XP Flex cost?: Starting is free and needs no card.

Put the rules to work.

Add your building, set the same limits in Flex and invite residents. Free to start, no card.

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